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Argentum IT LLC has been serving the Louisville area since 2010, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.
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Should You Consider Going Paperless?

Newsletter
Dean Lause
Saturday, 15 July 2023
0 Comments
Should You Consider Going Paperless?

A digital transformation can revolutionize the way a business operates. One of the technologies that make up for an across-the-board transformation is the use of digital storage in lieu of physical paper-based storage of data. Let’s go through a couple of considerations that go into going paperless, and how it can be a benefit for your organization. 

What Does Going Paperless Mean?

When a business goes paperless, it doesn’t mean that there aren’t any papers to be filed. The way that business works, paper files will always be a part of the process. What going paperless means is that files that were once stored at the organization are digitized and can be searched and found in databases. These databases can be stored locally, in a co-located data center, or in the cloud, but regardless of where you decide to set your file sharing and storage infrastructure up, the main benefits are the same. 

These benefits include:

  • Anytime, anywhere access to files
  • Easy file retrieval with search function
  • Improves data security
  • Significantly cuts printing, storage, filing, and retrieval costs
  • Reduces space needed for files
  • Potential for increased organizational productivity and efficiency

What Does Going Paperless Look Like?

If going paperless was easy to accomplish, everyone would do it. There are several different systems that are involved with going paperless. First of all, one of the core changes is the amount of document management you will do digitally. This isn’t just the storage of documents digitally, but also the scanning and entering of metadata to allow your staff to quickly retrieve documents when they are needed. Not only does this significantly cut down on your organizational reliance on printing, but it also strategically improves data retrieval times. Moreover, the environmental impact of your business is turned around almost immediately as there is less waste, a smaller carbon footprint, and an overall efficiency that is beneficial all the way through your business. 

Devices Used in a Paperless Office

The paperless office relies on some hardware. The first thing is that all paper documents have to be scanned into the system and filed with metadata so that users can quickly access them. This requires a scanner, which is a relatively inexpensive device if you choose to go that route, but it is also a feature on a lot of printer/copier machines that businesses use. 

After that, you will need the storage to file all of your digital documents, which you can choose to host yourself or utilize cloud-based storage. A database management system (DBMS) is software that will allow you to sufficiently manage your data and search it. After that, you just need digital devices to access the information. This can be done on a smartphone, tablet, or PC and with the right setup can improve the mobility of your business exponentially.  

We Can Help You Go Paperless

If your business is tired of all the clutter and would like to look into going paperless, or at the very least reducing the amount of paper your business relies on, give the IT professionals at Argentum IT a call today at (502) 473-6407.

Tags:
Paperless Solutions Printing Technology

About the author

Dean Lause

Dean Lause

Dean Lause is a technologist to the highest degree. When he was in middle school, he learned and developed small programs using BASIC programming code on his Commodore 64. He was one of the first to post to bulletin boards on the newly emerging “Internet” and built a mini-network in his home. He competed in his senior year of high school, placing 1st regionally, 2nd in State and 17th Nationally in computer specialist competitions. Today, he enjoys technology as much as he did then. In fact, he has a “Smart Home,” with connected devices controlled by A.I., mobile apps, and voice commands. When he is ready to go to sleep, all he needs to say is “Good night,” and Voila! all of the lights in the entire house turn off, the doors lock, the TV/DVR turn off, the house alarm is set and the alarm clock for the morning is ready to go! After a 4-year stint in the Army as a computer specialist, Dean spent the next 20 years in Fortune 500 Enterprise IT environments. He quickly building his IT skill set, becoming an expert in VMWare and Citrix and various other technologies. Dean served as the Director of Network Infrastructure & Security of North American Operations in his last role before joining Argentum IT and completing his MBA with a specialty in Accounting in 2011. Dean understands not only the technical side of how devices work together and integrate within an environment, but also understands and designs the environment from a business point of view for productivity. He strives to provide cost-savings, efficiency and practicality to solve the real issues that are present for each individual client he works with. Leveraging his 20+ years’ of enterprise-level experience, for the past ten years, Dean has consulted with numerous Fortune 500 companies across the country on issues relating to network infrastructure and security, Citrix XenDesktop, VMWare implementation and capacity planning, Office 365/Exchange Email Migrations as well as Mobile Device Management and Disaster Recovery Planning. He has also been engaged to develop and improve technology processes as well as accomplish technology projects on time and budget. Today, Dean uses all of these skills and more to aid small to medium-sized businesses to utilize technology to run their companies more profitably and efficiently. As Chief Technical Officer of Argentum IT, LLC for the past ten years, Dean has supervised a proactive service desk who educates clients on technology best practices, designed multiple infrastructure environments for clients (both big and small), to fit their needs and built a sizeable hosted infrastructure environment – including VMWare and Citrix “products”. Dean’s breadth of experience affords him a unique view of IT and business challenges, which allows him to help customize and develop unique solutions to solving IT and Cyber Security challenges.

Author's recent posts

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Friday, 04 July 2025 Don’t Wait Until Your IT Breaks to Resolve Issues
Wednesday, 02 July 2025 A 3-Step Process for Reducing Your Business’ Threat Surface Area
Monday, 30 June 2025 Were 16 Billion Passwords Really Leaked? Kind Of… But the Lessons are Still Important
 

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News & Updates

On A Mission To Simplify IT, Dean Lause Turned His Parents IT Struggles Into Inspiration And Became The Premier IT Solution For Small and Medium Sized Businesses in Louisville, Kentucky

Back in the 1980’s, despite owning one of the first home computers, the Tandy TRS-80, society found technology more of a hindrance than a help. But Dean loved technology and from an early age understood it could help.

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(502) 473-6407

Argentum IT
8914 Stone Green Way
Louisville, Kentucky 40220-4072

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  • Home
    • Login / Logout
    • Create an Account
    • My Support Portal
    • My Subscriptions
    • Downloads
    • Billing Portal
    • My Virtual Desktop
    • Sitemap
    • Privacy Policy
  • About Us
    • Who We Are
    • Our Difference
    • IT Industry Secret
    • Testimonials
    • Employment
    • Video Gallery
    • Refer a Colleague or Friend
  • IT Services
    • Managed IT Services
      • Managed Services
      • IT Consulting
      • Comprehensive IT Support
      • Remote Monitoring & Maintenance
      • IT Vendor Management
      • Co-Managed IT
      • VMware
      • 24/7 Help Desk
      • Microsoft Hyper-V
      • Desktop Monitoring and Management
      • Infrastructure Support Services
      • Professional Server Support
      • vCIO
      • Business Computing Assessment
    • IT Security Services
      • Barracuda Total Email Protection
      • Cisco-Certified Solutions
      • Fully Hosted Security as a Service
      • Enterprise Mobility Management Solutions
    • Cloud Computing Services
      • Cloud IT Solutions
      • Hosted Server
      • Hosted Desktop
      • Hardware Virtualization
      • Cloud Backup & File Sharing
      • Microsoft Azure
      • Cloud Hosted VoIP
    • Industry Specific
      • Healthcare IT
      • IT for Law
      • Manufacturing IT
      • IT for Accountants
      • Retail IT
      • IT for Engineers and Architects
      • Supply Chain and Logistics
      • eManagement Solutions
      • IT for Nonprofits
    • Data Services
      • Business Continuity
      • Data Retrieval
      • Disaster Recovery as a Service
    • Hardware Services
      • Hardware as a Service
      • Computer Repair
      • Cabling and Wiring
      • Wireless Services
      • High-Speed Internet Consulting
      • HP Official Dealer
      • Printer Management
      • Lenovo Official Reseller
      • Printer and Copier Support
      • Server Migration
    • Software Services
      • Microsoft Office 365
      • Microsoft SharePoint
      • Microsoft SQL Server
      • Microsoft Partner Network
      • Document Management
      • Identity Management
      • Intranet Solutions
    • Business Communication
      • VoIP
      • Mobile Solutions
      • Fax Server
      • Conferencing
      • Unified Communications
      • Conferencing and Collaboration
    • Media & Internet Services
      • Website Design
    • Cybersecurity
      • Cybersecurity Overview
      • Network Security
      • Business Security
      • Unified Threat Management
      • Endpoint Security Solutions
      • Asset Tracking
      • Mobile Device Management
      • Email Encryption
      • Multi-Factor Authentication
      • Spam Protection
      • Content Filtering
      • Phishing Simulation
      • Dark Web Monitoring
      • Penetration Testing
      • Compliance Standards
    • Surveillance and Access Control
      • Access Control Solutions
      • Security Cameras
  • Understanding IT
    • Blockchain
    • GDPR Compliance
    • Automation
    • Ransomware
    • Shadow IT
    • Your Virtual Identity
    • The Modern Office
    • IT Threat Glossary
    • Business Continuity
    • The Internet of Things
    • Network Security
    • SOX
    • BYOD
    • PCI DSS
    • HIPAA
    • Cloud Computing
  • News
    • News & Press Releases
    • Our Newsletters
  • Blog
  • Support
    • How to Request Support
    • Help Desk
    • Remote Support Tool
  • Contact us